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8 Easy Tips To Host An Engaging Webinar

By Ziad Amir
8 Easy Tips To Host An Engaging Webinar

Live streaming is all the hype these days. Businesses see benefits in live streaming because it’s the cheapest and easiest way to use video to approach a large group of viewers at the same timePlus, it’s more engaging than on-demand videos which is incredibly useful for building relationships. 

Owing to its popularity with the youth, live streams and webcasts are an excellent way to demonstrate that you’re a modern organization that keeps up with the times. 

Additionally, there are plenty of advantages of live streaming to be taken within the organization. Especially today, with the coronavirus outbreak forcing people to work from home, webinars are a particularly effective way to communicate with your employees. 

In fact, you can take it a step further and engage with an external audience through webinars. Apart from corporate communications, internal training and virtual town hall meetings, you can utilize webinars for external training, marketing and sales as well. And the list doesn’t end there. 

So now would be a good time to jump on the live streaming bandwagon and engage your audience in a manner that was never thought of before. And don’t worry if you don’t have much experience with webinars. It’s not as hard as it seems. If you follow the tips we have for you, you’ll not only know how to host an engaging webinar, but also you will see that there’s not that much to it. Here are a few tips to help you harness the true potential of webcasts and webinars and make them as engaging as possible.

1. Script as far as you can

Webcasts can be very tempting to just wing. But you will find that it is much harder than you think, and it can be detrimental to the smooth flow of the stream. An unscripted webinar would be frequently interjected with ‘umms’ and ‘uhhs’ and other filler words, which are not only distracting but also off-putting. A script would also make sure that you stick to the topic at hand and don’t go off on a tangent. That’s a good way to lose some viewers. 

2. Maintain eye contact with the camera lens

For webcasts of a one-to-many nature like webinars, where you are directly addressing your audience, it helps a great deal to maintain eye contact with the camera lens. If the viewers can believe that you are indeed talking to them, it can effectively build a personal relationship with them and they may almost think it rude to quit in the middle while you’re speaking, making it unlikely that they would just lose interest and switch.

3. Understand your audience and where they come from

Webinars host a large and, best case scenario, a growing audience. It is important for you to understand your target audience and where in the world they might be joining from to comfortably accommodate them. You would need to make sure that you have sufficient ECDN nodes activated and in the right geographical locations to welcome new viewers. If more people start watching your webcast and you can’t accommodate them, that’ll overwhelm your servers and introduce issues like latency and buffering which would ruin the experience for everyone. Worst case, you would lose more viewers than you gained but couldn’t accommodate. Therefore, it’s in your interest to plan ahead and make sure that your live stream is sufficiently scalable for your target audience, as well as unexpected viewers, before you start. 

In VIDIZMO, a worldwide span of ECDNs is just a couple of clicks away.

4. Arrange back up equipment 

It’s good sense to have some backup equipment, just in case something stops working. Let’s face it, technological equipment is only so reliable. Although you would probably not need an extra computer, encoder (if you’re using a hardware encoder) or a camera, you never know when you might need an extra microphone or a secondary internet connection. So, keep one spare, just in case.

5. Interact with the audience

By far the biggest advantage of live video that makes it such an effective communication tool is that you can engage your audience in real-time interactions. It really helps when your audience can interact with you as well as each other through live chat to ask questions or share their opinionsAddressing their inputs live makes the viewers feel like they are an integral part of the programming, which motivates them to stick around and also, participate in (yes, participate in, not just watch) the next webinar you host. 

VIDIZMO has built-in interactivity tools that allow you to engage your audience not only through live chat and Q&A, but also by embedding surveys and quizzes in your live stream. 

6. Schedule the webinar in advance and build anticipation

Depending on the topic of the webcast and the target audience, you might want to build a ‘hype’ around your webinar to attract as many viewers as possible. If the webinar is of a marketing nature, you would want to promote it, just as you would promote a product or your website, to drive up engagement. 

It is particularly useful when your webinar is on an interesting topic and gets a lot of attention. No one would really be excited about a webinar on corporate policies no matter how much you promote it. Understanding which webinars are worth promoting and which aren’t is just as important. 

If you plan to broadcast a webinar within your organization, you would want to schedule it well beforehand to make sure that all your employees lock it into their calendars and watch the stream. 

With VIDIZMO, you can schedule a live stream as early as you want and have a timer counting down on the stream’s URL. 

7. Throw some personal stories and anecdotes into the mix

If you have some interesting stories to tell that are relevant to the topic, don’t be shy. Share! They may present a valuable learning opportunity or just liven up the mood and refresh the viewers’ engagement. There are no rules about how boring or uptight a webinar must be. Feel free to loosen up and share your stories. 

Just make sure they’re interesting!

8. Have a little fun

Reiterating the last point, webinars don’t have to be all serious and dull. Typically, a webinar goes on for about half the length of an average feature film. It is imperative that you liven it up with a little fun, regardless of the topicYou have to understand that in the duration of your webinar, your audience could very well be watching something much more interesting and entertaining. So make sure you give them a reason to stick around.  

Also, don’t worry about mistakes. Because of their live nature, webinars are prone to few errors here and there and it’s not a big deal. Just keep going and enjoy! 


These are a few tips we have to offer to ensure a smooth and engaging live streaming experience, for you as well as for your audience. 

VIDIZMO's Gartner-recognized enterprise video platform facilitates an immersive live streaming experience with built-in interactivity, low latency and infinite scalability.

To learn more about how VIDIZMO's live streaming capabilities,Contact Us

Tags: Corporate Communication, Live Streaming, Webcasting, Webinars, employee engagement, enterprise video platform, Internal Communication, Coronavirus

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