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On-Premise Deployment for Law Enforcements

By Maham Zaidi
on premise deployment

In police work, nearly every modern criminal investigation result in the accumulation of a large amount of electronic data due to the proliferation of cell phones, surveillance systems, personal computers, and social media. All those files become evidence that needs to be stored.

In addition to the digital evidence that’s recovered, the investigation of the crime itself produces volumes of data in the form of digital photos from the crime scene, database searches, 3D scans, dash and body cams, and more.

The challenge for law enforcement is securely managing and storing all of this ever-growing data while keeping it accessible in an increasingly mobile environment. To remain successful, law enforcement needs to do what most other sectors have already done… leverage the benefits of hyper-scale computing and opting for flexible deployment models. Most experts agree that when it comes to law enforcement agencies moving to a flexible deployment model is not a question but a must!

What is On-Premise?


On-Premise is nothing but your traditional approach where all your data, all your applications, are hosted in-house. As an owner, you go ahead and buy licensed software, and you take care of security. Employees are responsible for monitoring the software and maintaining them, ensuring that this software is correctly deployed. All these things happen in-house. Now, this is an important point; whether you talk about having your servers, scaling those servers, making changes to the compute capacity, your storage capacity or monitoring the applications, dealing with customer issues, you need to take care of all these things in-house that means at your on-premise architecture. It means you write your piece of code and own your servers as a company.

On-premise software is, from implementation to running of the solution, everything is done internally; whereby maintenance, safety, and updates also need to be taken care of in-house. Once the software is purchased, it is then installed on your servers, requiring additional power servers, database software, and operating systems to be purchased. With no third-party involvement, you assume complete ownership.


On-premises storage relies on infrastructure at your organization to manage your data. You’ll own all of the equipment, and you will be responsible for the lifecycle management. As you might guess, there are several pros and cons of on-premises solutions for data storage.

  • Security:

security 1

Security is a significant selling point of on-prem solutions, as the data is housed entirely in-house. With on-prem, an organization’s data is in their own hands, which alleviates much of the concerns over data security in a vendor’s servers. While this is a massive concern for many companies regarding external software integrations, organizations employing on-prem solutions should ensure that they can handle the data security protocols themselves.

Because cloud-based solutions handle sensitive data from their consumers, one should always ensure that the vendor is aware of and proactive about security threats. Most vendors will be open with consumers and strict about their data security standards, but they generally cannot offer an on-prem solution with the same peace of mind.

Unlike cloud storage, which is more vulnerable to third parties and prying eyes, on-premises storage is completely restricted from anyone other than authorized personnel. On-premises servers are not accessible to those outside the network, as they are not storing the data online. For companies who handle sensitive data, like those in the financial industry, on-premises storage may be a preferred option.

  • Control:


In an on-premises environment, enterprises retain all their data and fully control what happens to it, for better or worse. Companies in highly regulated industries with extra privacy concerns are more likely to hesitate to leap into the cloud before others because of this reason. In an on-premise environment, enterprises enjoy complete control over their systems and maintain 100 percent privacy. These are two reasons why most big organizations choose to stay away from the cloud. On-Premise gives more control over implementation but takes more time to set up.

Some companies enjoy having dedicated servers within their building to handle all their needs. Instead of asking a cloud storage company to upgrade their storage plan or add new features, they can do the upgrades themselves. Potentially, modifying the server’s hardware can give savvy companies greater flexibility and customization for their storage needs.

You have more control over quite a few factors in the On-Premise because you plan your architecture. You decide what software you want to use, what kind of servers or how much space you want to use, and how you want to go ahead and set up your architecture. So, you have more control in that aspect of security because you will be purchasing your license software. But because you are putting in so much planning, you would need more time to set this architecture or infrastructure up.

  • Flexibility:


In the On-Premise, more customization and flexibility are available to some extent in certain features. It is about defining your security laws, defining how the data gets retrieved, etc. Also, there are fewer update issues because you have your software and maintain it on your own. There is one drawback here; you must update your software and stay updated with the market on your own. That requires more monitoring and more resources, but you are free to choose the kind of software you want.

On-premises, unsurprisingly, will offer a much larger level of customization. This is due to the software being housed on-site, which gives an application the ability to add or tailor code within their servers to meet their needs. There are a few downsides to this, however. Customization can increase implementation time, as custom code must be added before the service being made available to users. Customization can also cause problems down the line when a vendor updates software, as the custom code may very well need to be refactored to account for the changes in the updates.


  • Not Dependent on the Internet:


On-prem can supply an application with their necessary functionality regardless of an internet connection, significantly adding to their worth for certain companies. Data will also be available faster than a cloud-based server, although this is less of an issue in modern times of high-speed internet connections. One of the major upsides to on-premises storage is that it doesn’t require users to have an internet connection to access data. Though most businesses rely on the internet to conduct business, there’s always a fear that the loss of a connection could harm productivity and make it impossible to access crucial data. On-premises servers will provide you with an internal network accessible anytime, no matter your internet connection.

If your business doesn’t rely on the internet or cloud-based services, you may not need to pay for such a high-speed connection. For those with on-premises storage, the need for a strong relationship with fast download speeds is reduced even further. Based on your needs, you may not have to pay for a more expensive internet plan if you don’t have to access the cloud to view files.

  • Compliance:


There are regulatory controls that most companies need to abide by. To meet these government and industry regulations, companies must remain compliant and have their data in place. This can easily be if all the data is maintained in-house.

When an application is hosted in-house, your organization can be sure it meets compliance standards. It is sometimes preferred or mandatory for highly regulated industries to deploy software on-premise due to susceptible data. Check with your organization to ensure you follow software guidelines before selecting one, as not all software solutions offer SaaS and on-premise deployment.



  • Cost/Maintenance:

insurance costs

A system from the ground up requires a lot of effort and comes at a hefty cost. The initial investment, the purchase of additional infrastructure and processes, and the maintenance and operating costs that the company will have to incur on an ongoing basis.

When you first set up on-premises storage, you’ll have to invest a significant amount of capital to purchase the servers and other pieces of hardware to get it running. For companies just trying to get off the ground, this level of capital investment can be a considerable disadvantage. Along with purchasing the equipment, you’ll also need to devote time and money to make sure it’s properly installed.

Along with the initial capital investment required to purchase servers and other hardware, you’ll need to continue buying hardware, software, and licenses to upgrade the system or repair it. Frequently, a piece of hardware will malfunction and need to be replaced. Additionally, to realize the most from your server investment, you will want to upgrade your equipment, which will likely be annually (at least), and will require an investment of more money.

  • Mobility:


On-premise ERP systems can be accessed remotely but often requires third-party support to access the solution and a mobile device. This increases the risk of security and communication failures. Requiring several security measures need to be in place if employees access files on personal devices.

Cloud services can be quickly deployed in organizations since no onsite installation of software and hardware is required. The deployment using a cloud-based model generally requires less IT involvement and technical skills. In contrast to cloud solutions, on-premises deployments require a longer deployment timeframe for implementation, customization, and updates.

  • Extra IT Support:


If you decide to use on-premises storage, you’ll also need IT staff to maintain and manage your servers. This could mean you have to hire new staff members or devote more of your current staff’s time to maintaining the servers. This extra support can add to your costs and reduce the efficiency of your IT department as they will have increased responsibilities associated with the on-premises servers.

  • Risk of Data Loss:


Data is the backbone of your business. Losing it can be crippling, both for your efficiency and your reputation. With on-premises storage, a malfunction in the system or a compromised system held for ransom can permanently cause you to lose your data. While a cloud-based system will keep your data backed up, on-premises storage systems have all the data stored on an internal server, meaning you assume a tremendous amount of risk.  A best practice for on-premise storage, to avoid the loss of data, is to include an off-site backup service that replicates the data to another site or media

  • Limited Scalability:


If your organization scales up and needs more storage space or other capabilities, it’s more challenging to scale your on-premises servers quickly. Unlike cloud storage, where companies can pick a more expansive plan with a click, on-premises storage requires you to install new hardware and devote a workforce to building the new systems. Another common issue with on-premises software is that it doesn’t scale as well as cloud-based software. For example, if you increase the number of users in a program, your IT staff will have to manually install the software or hardware to let your new employees use it. Additionally, old software can go out of date and saddle you with programs that you no longer have any use for.


Learn more about Cloud vs On-Premise


Recognized in IDC MarketScape*, VIDIZMO Digital Evidence Management System (DEMS) streamlines the process of securing, managing, searching, analyzing, and sharing ever-increasing digital evidence.

Whether you want on-premises, cloud, or hybrid solutions, you can trust VIDIZMO Digital Evidence Management System (DEMS) to provide them. VIDIZMO Digital Evidence Management System allows you to store your digital evidence in a secure cloud, on-premise or hybrid infrastructure. It offers adaptability to pick your organization model that meets your requirements, financial plan, and consistent prerequisites. VIDIZMO will make sure to cut down costs and investments by leveraging your current assets. It will give you a command over how your data is collected and shared. You can implement your own IT and security strategies and control all parts of your proof by picking your organization model. With VIDIZMO, say hello to government cloud options for higher security and compliance, guaranteeing total security and consistency for your touchy information and proof by conveying DEMS in the Azure Government Cloud or the AWS GovCloud (US). 

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Posted by Maham Zaidi

Maham Zaidi is Technology Content Strategist at VIDIZMO which is a Gartner recognized enterprise video content management system, to stream live/on-demand media to both internal and external audiences, on-premise, Azure or AWS cloud. VIDIZMO solutions are used by enterprises, government, local, state government, healthcare, law enforcement agencies, justice, public safety, manufacturing, financial & banking industry.

Tags: Law Enforcement, on-premise deployment, cloudvsonpremise

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