In a rapidly evolving world, where security and compliance are a primary concern of everyone from the users to the regulatory authorities, it is crucial for organizations to ensure their enterprise video platform is fully protected. This is because the video platform is the hub of all the important content often dealing with sensitive data; if it is lost, misused or not handled efficiently then it can pose a significant threat to the company. Audit log is the solution that can assist in minimizing the risk of any breaches, but that is not where it all ends.
What is an Audit Log?
An audit log is the chronological record of data, which registers the sequence of operation performed on the portal by any user. The operation could range from the tiniest activities to the grand scale changes in the system; everything is recorded automatically. Audit log provides the trail of all security-relevant data. A user with administrative or managerial permission has access to track and monitor the activity of other users. Some of the data that is often recorded through audit logs include IP address, timestamp, user details, and the action that was performed. In an enterprise video platform, some of the events that can be monitored are details of the content viewed, addition or deletion of new media or user, the formation of collections, creation of a new portal, etc.
Audit Log in VIDIZMO
The audit log system in VIDIZMO records every activity that is performed on the system. User with the administrative and managerial role can keep a check on the logs. Not only this, but they can also download and export the entire table of logs and add, modify, edit, or delete data based on their preferences. The download option in VIDIZMO gives the administrators and managers the feasibility to use these logs for various purposes.
The logs in VIDIZMO offer a range of filters, which document data before and after each event that occurs on the system. It records the following variables:
- Event: Any action performed by the user which affects the functionality of the Portal. Such as uploading a video, viewing, commenting, so and so forth.
- IP Address: Address of the machine which was used to trigger the specific Event.
- User: Name of the person whose account was used to perform the event.
- Subject Type: This defines the scope of the Event that has been triggered for increased understanding and review.
- Description: It provides a brief summary of the outcome of the performed action.
- Date & Time: Timestamp tab identifies the date and time of the particular Event that was triggered and assists in identifying the sequence of Events.
- Details: The details tab contain any additional information that triggered the Event.
In addition to the range of information, VIDIZMO also offers the option to opt for specific filters. This helps in quickly finding the most relevant information. The sleek user interface of VIDIZMO portal, as shown below, organizes the information in an easily readable form.
Why VIDIZMO Audit Logs Are Important
Audit logs could be of great significance for various industries as it ensures maximum security. It assists in the provision of the baseline data required for performance analysis, measuring efficiency, or data collection for investigative purposes. Importance of audit trails vary from organization to organization, but generally, the data acquired through the logs can help with resource utilization, planning and strategizing future workflows, risk management, employee policy compliance or crime investigation.
Some of the many uses of VIDIZMO Audit Logs can be categorized as follows:
Monitoring all the users at all times is not an easy task, with an audit log system in place; companies can safely choose to be risk-averse. An audit log provides the complete trail that no user can by-pass. Every activity is recorded; therefore, compliance with the policy is easier, and in the case of non-compliance, the administrator can easily view it. Everything becomes transparent for the administrator as well as the users.
Audit logs are not just to ensure compliance but also to view the performance of the employees if it is used for internal communication. Administrators can view which employee performed which action at what time. It is easier to evaluate performance and measure efficiency. Similarly, for organizations, in the training and leadership industry, can keep track of high performance as well as evaluate the low-performers. With VIDIZMO automated audit logs, all the analysis is backed by data.
Mistakes are inevitable. However, finding their source and correcting them can take up a lot of the time. An audit log that is both comprehensive and readily accessible can be examined very easily for troubleshooting purpose.
In the same manner, if there is suspicious activity recorded on VIDIZMO. It can be traced with just a few clicks. It is convenient to notice vulnerabilities and protect the system from security breaches. It can also help in monitoring any emerging threat that could be detrimental to the security of the organization.
Not only is audit logging essential for businesses and their productivity but also for some industries, it is mandatory by the government to incorporate in their content management systems. VIDIZMO offers robust security along with compliance for various regulatory authorities such as HIPAA, FINRA, and the SEC.
For Health Industry
According to HIPAA (the Health Insurance Portability and Accountability Act) every organization that deals with patient’s data including hospitals, healthcare providers, health insurance companies or any business that has access to “protected health information (PHI)” of the patient has to ensure that the CMS they are using has audit log feature. HIPAA compliance is important for any organization in the health industry as they deal with sensitive data of the patients. If it is leaked or misused in any situation, then VIDIZMO audit logs provide a mechanism of accountability.
For Enterprises & Financial Institutions
Much like the health industry, the Finance Industry has its own set of rules that promotes audit logs. According to FINRA (the Financial Industry Regulatory Authority) and SEC (Securities and Exchange Commission), all equity trading businesses should submit a plan which should contain details of the implementation of an audit log system. Audit log system in VIDIZMO understands these issues. It is built with keeping the compliance policy in mind so that companies can deploy it without having to worry about these issues.
VIDIZMO Understands Industry Standards
Almost all enterprises rely on audit logs with varying degrees for security, compliance, and efficient content management through enterprise video platforms. A primary reason for this is to comply with government regulations, as it is mandatory for various internal and external audits. Audit trail is a crucial tool to defend against any breach. There are numerous benefits for organizations that deal with critically sensitive data. Essentially, the following industries must implement an effective audit log system in their enterprise video platform:
- Law Enforcement
- Manufacturing & Design
- Government Agencies
An accurate audit log brings clarity to the workflow, as everyone is held accountable, and there is minimal risk of any intrusion. Subsequently, leading towards a unified and secure video CMS that keeps everyone on the same page without having to worry for security or regulatory compliance.
For a detailed exploration of modern-day Enterprise Video Platform also referred to as Enterprise Video Content Management System(EVCM), read A Detailed Guide to Enterprise Video Content Management.