• By Hasan Rabbi
  • Last updated: December 20, 2023
  • 4 minute read

How AI Transcriptions Boost Digital Evidence Management

Discover how AI-backed transcriptions can help legal professionals make efficient decisions using digital evidence management systems!

Traditional evidence review methods, such as manual transcriptions, have struggled to keep pace with the exponential growth in digital content. Thanks to the option of automatic transcriptions on Digital Evidence Management Systems, this bottleneck is no longer of much concern.

By converting spoken audio and video content into searchable text data, automatic transcriptions streamline the evidence review process, enable rapid identification of key information, and enhance accessibility for all parties involved.

In this blog, we'll discuss the complexities surrounding legal transcriptions faced by prosecutors and how these minor hiccups can be watered down.

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What is Automatic Transcription in Digital Evidence Management?

Automatic transcription involves using advanced algorithms and artificial intelligence (AI) to convert spoken words and phrases into written words.

To put it simply, unlike manual Transcription, the automatic mechanism provides:

  • Audio Analysis: The system processes audio signals, identifying speech patterns and nuances and separating them from background noise.
  • Speech Recognition: AI algorithms recognize and interpret spoken words, converting them into written text.
  • Language Understanding: Natural Language Processing (NLP) techniques help understand context, accents, and dialects, enhancing transcription accuracy.

Automatic transcriptions essentially work on any file that has spoken words; here are a few examples:

  • Audio Recordings: Conversations, interviews, phone calls, etc.
  • Video Content: Recorded meetings, surveillance footage, body-worn camera recordings.
  • Different Languages: Capable of transcribing multiple languages, aiding in multilingual investigations.
  • Diverse Formats: Supports various file formats such as MP3, WAV, MP4, etc.

How does Digital Evidence Management help Prosecutors with Legal Transcriptions?

Digital evidence often consists of many audio and video files, which must have closed captions for better accessibility and improved searchability.

Getting this done manually is a time-consuming and resource-intensive task, and prosecutors don't have much time to spare.

Their jobs are already quite demanding, and burnout is pretty standard based on the fact that there is a prosecutor shortage in the US.

For instance, finding the name Dylan within an hour-long video will be a painstaking process; however, doing so post-automated transcription creation in Digital Evidence Management Systems (DEMS) takes a minute to the max by running a search query.

What are the Benefits of AI Transcriptions for Prosecutors

AI transcriptions via Digital Evidence Management Systems allow prosecutors to:

Expedite Evidence Review

Legal transcriptions convert audio and video recordings into searchable text, allowing prosecutors to scan large volumes of evidence to identify relevant information quickly.

This can save a significant amount of time and effort, as there is no need to listen to every recording in its entirety.

Pinpoint Critical Information

Legal transcriptions allow prosecutors to perform keyword searches within transcribed text, which helps them quickly locate specific pieces of relevant information.

This can be especially helpful for identifying inconsistencies in witness testimony or evidence.

Improve Accessibility

Legal transcriptions make multimedia evidence more accessible to everyone, including prosecutors, witnesses, and individuals with hearing impairments.

This ensures everyone has an equal opportunity to participate in the legal process.

Facilitate Collaboration

Legal transcriptions allow prosecutors to share transcribed text with investigators, law enforcement agencies, and other relevant parties.

This can help improve communication and collaboration among all stakeholders.

Build a Strong Case

Legal transcriptions can help prosecutors build more substantial cases by identifying patterns and trends in evidence that might be overlooked.

They can also help to corroborate witness testimony and refute defense arguments.

In a nutshell, thanks to automatic transcriptions, prosecutors can:

  • Prepare for trial by organizing and analyzing evidence
  • Prepare opening and closing arguments
  • Cross-examine witnesses
  • Draft motions and legal briefs
  • Prepare for depositions

Overall, legal transcriptions are a valuable tool for prosecutors that can help them to be more efficient, effective, and impartial in their pursuit of justice.

Does Digital Evidence Software help with multilingual files?

Investigations typically involve people of many backgrounds; therefore, evidence may be in various languages. In the US alone, there are between 350 and 430 languages spoken.

For instance, if you were to receive a piece of digital evidence where the suspect is speaking in French. Assuming you do not understand the language, you must have English transcriptions to make sense.

For this, your digital evidence management software needs to support multilingual Transcription.

Also, they're essential for digital evidence to ensure their reliability and accuracy in court. This is because audio and video recordings can be difficult to understand, especially if they are of poor quality or contain background noise.

Transcriptions provide a written record, which can be quickly reviewed by judges, juries, and other involved parties in the legal process.

In some cases, legal transcriptions may be required for evidence to be admitted in court. For example, if a witness cannot testify in person, their previous statements can be admissible, i.e., if they have been transcribed and certified by a court reporter.

Likewise, a translation will be required if a recording is in a language other than the court's language, and a transcription can serve as the basis for the translation.

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Leverage VIDIZMO's Digital Evidence Management System For Automatic Transcriptions

VIDIZMO offers an IDC-recognized Digital Evidence Management System (DEMS) that features automatic translation and Transcription in more than 50 and 25 languages, respectively.

Besides that, to ensure privacy and that evidence remains admissible, VIDIZMO's AI Redactor automatically detects and redacts Personally Identifiable Information (PII) from transcripts, such as names, SSNs, and credit card numbers.

Together with detailed chain of custody reports and tamper detection, it provides the perfect concoction for prosecutors to make their lives much more straightforward by closing cases quickly.

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Frequently Asked Questions (FAQs)

What is an Automated Transcript?

An automated transcript uses advanced algorithms and AI to convert spoken language or audio content into written text without human intervention. It utilizes sophisticated speech recognition technology to accurately transcribe spoken words, enhancing the accessibility and searchability of digital content.

What is a Digital Evidence Management System (DEMS)?

A System (DEMS) is a comprehensive platform for managing and organizing digital evidence, including audio and video recordings, in investigations and legal proceedings. It streamlines evidence review, provides secure storage, and offers tools like automatic Transcription and translation to facilitate efficient analysis and collaboration among legal teams.

How do I get an Automatic Transcript?

Automatic transcripts can be obtained using Software or platforms that leverage AI-powered transcription technology. These systems allow users to upload audio or video files, which are automatically transcribed into searchable text. VIDIZMO, for instance, offers a Digital Evidence Management System (DEMS) with automatic transcription capabilities in more than 25 languages.

What Software is used for Transcription?

Software like VIDIZMO's DEMS utilizes AI-driven transcription algorithms to automatically convert spoken language in audio or video content into text. This technology employs speech recognition and natural language processing (NLP) techniques to accurately transcribe conversations, interviews, and various file formats such as MP3, WAV, and MP4.

What is the difference between Transcription and automated Transcription?

Traditional transcription involves manual typing of audio or video content into written text, whereas automated transcription utilizes AI and algorithms to transcribe spoken words automatically without human intervention. Automated transcription significantly expedites the process and offers higher accuracy than manual methods.

What is the main difference between Transcription and translation?

Transcription involves converting spoken language into written text, while translation refers to converting written text or spoken language from one language to another. In the context of digital evidence, Transcription involves creating a text record of spoken words. In contrast, translation involves rendering text or spoken content into a different language for comprehension or legal purposes.

Posted by Hasan Rabbi

Hasan is an Associate Product Marketing Analyst at VIDIZMO. He is actively engaged in research pertaining to the digital evidence management challenges faced in the law enforcement and legal landscape. In case of any queries, feel free to reach out at websales@vidizmo.com.

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