7 Problems Faced While Managing Large Video Files 

Have large video files in TBs? Finding it hard to manage these? Here are 7 problems faced in managing large videos & the ultimate solution for solving them

As video becomes one of the most preferred method of business communication, the number of videos are also exponentially piling up in most organization's storage. And these are not small videos we are talking about. There are tonnes of long virtual meeting recordings, lengthy training sessions, recorded town halls, online conferences, and whatnot. These are large video files that are critical for record-keeping, future review, and knowledge-sharing purposes. 

It is estimated that an hour-long 4K video recording takes about 22.5 GB, and a similar 8K video file can take about 30 GB of space. In contrast, an average eBook of around 300 pages has a file size of about 2.6 MB.

It must be apparent how video occupies much more storage space, further impacted by its resolution level requirements. This particularly becomes worrisome as your video storage rises and you are forced to sift through it painfully to find that one file that your colleague has requested urgently. But the trouble doesn't end at you finding that video. You will now have to find a way of securely sharing this large video with your team member. Doing this manually once is still in the realm of possibilities. However, doing this hundreds of times a day is next to impossible.  

These were just a glimpse of the problems you might face if you are managing large video files. In this blog, we will be discussing these problems in-depth and reveal to you how VIDIZMO, a YouTube-like enterprise video platform, helps you resolve all these challenges: 

7 Problems Faced While Managing Large Video Files 

Videos are a type of digital asset that is particularly difficult to manage as is. However, it doesn't take much time for your storage requirements to reach TBs or more with large video files. Dealing with these videos can become highly intimidating, so much so that your team might stop utilizing them altogether despite the world of potential in them. This is the last thing you would want. Rather than letting these videos defeat your team, you should first understand why you are facing these dead ends. Understanding the cause of these problems is the only way you can take steps to overcome them.  

Here are the seven major problems that you particularly encounter while managing large videos: 

1. Time-Consuming and Grueling Data Migration Process

Legacy data centers are ill-equipped for handling modern video challenges, be it security or content sharing. They are one of the core reasons why many organizations are falling behind in terms of their digital transformation efforts, as it is next to impossible for you to run automated video processes in these outdated systems. However, migrating your data or content from these to modern cloud-based systems is no small feat.  

2. Scalable Data Storage

In the age of data, requirements change on the fly. The pandemic has shown just how sudden these changes can be. Pandemic rose the need for videos to a new high. However, there is no telling when your requirements will fall or scale up even more. Large videos as is require a much larger storage solution. However, that alone is not enough. If your storage solution is not elastically scalable, these drastic changes in video requirements will continuously cause you grave losses. Furthermore, many organizations suffer greatly from excessive storage costs caused by the absence of workflows for video archival and a lack of video purge policy after a certain retention period. 

3. Making Sense of the Unorganized Mess of Videos 

If your organization is publishing 10 videos a day, that would mean that you will have around 300 videos per month or about 3650 videos in just a year. A simple cloud storage solution has no workflows to allow you to tag these videos or split them into various folders based on the topics covered in them. Your storage will soon look like an unorganized mess that will take you hours to sift through if you want to watch or share a video.  

4. Finding the Right Video Amongst Thousands 

Traditional systems either do not have search capabilities or, at most, a very basic search functionality that more or less proves fruitless due to wrong naming conventions and your videos being stored in disparate systems. This makes it almost impossible for you to find the right video at the right time. The problem is further exacerbated for larger videos if, for instance, your team member wants to find a particular 5-minute moment in an hour-long recording. Traditional systems do not have AI-powered advanced workflows to support in-video search. 

5. Sharing these Large Videos Takes Forever 

With the lack of content organization and search capabilities, sharing videos already takes a great deal of time as is in traditional systems. However, a major challenge encountered for large video files is that traditional systems do not support video streaming. These systems force users to download a video to watch it. Not only is this risky in terms of security, but it also takes forever for large video files to download. This is definitely not viable when you have to watch multiple videos a day.  

6. Difficult to Restrict Unauthorized Viewing

Enterprises don't just produce public-facing marketing and sales content. In fact, more and more videos published by them are for internal use that require restricted viewing policies to ensure data privacy and confidentiality. 

7. Global Video Delivery Becomes Even More Challenging 

Globalization has led most organizations to have employees worldwide. The pandemic has dispersed the workforce even more, with most employees working remotely from home. This has brought to light the problem buffering and low video quality while streaming to audiences in remote areas with bandwidth problems. It is also much harder to make these videos accessible for a diverse audience through features like closed captions. 


VIDIZMO EnterpriseTube | The Ultimate Solution to Manage Large Video Files 

What better way of resolving the abovementioned challenges than by opting for an efficient and secure enterprise video platform, VIDIZMO, that actually specializes in managing large videos. You must realize that this enormous unexplored collection of video assets is like a goldmine filled with hidden potential waiting to be utilized to help you reach new heights.  

VIDIZMO allows you to build a secure YouTube-like platform that addresses all your internal and external video challenges. You can stream live and on-demand videos that can be centrally stored, searched, accessed, restricted, and tracked securely in a compliant environment with flexible deployment options. Moreover, you can conveniently share large video files without having the end-users to download videos when they need to view them. It also offers solutions for creating a video archive through tiered storage options.

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Posted by Sabika Tasneem

Sabika is the Associate Product Marketing Manager at VIDIZMO, an expert in video streaming technologies and solutions. You can email at websales@vidizmo.com for any queries.

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