• By Rabeea Tahir
  • Last updated: January 16, 2024
  • 3 minute read

Importance of Evidence Management in 21st Century Law Enforcement

Discover the importance of evidence management and how a unified digital evidence management system streamlines the management of growing video evidence.

Contemporary digital evidence management can be a nuisance for law enforcement if attempted without the right technological tools.  

The proliferation of lenses in the digital era has created a range of practical issues for all industries handling digital evidence as part of their core operations. Law enforcement agencies now collect and collate evidence from a legion of digital sources to solve crime -- including drone video. Moreover, digital evidence examiners also have to retrieve information from various models of mobile phones, desktops, laptops, tablets, external storage devices, GPS locators, and various other electronic devices.New Call-to-action

The resulting mass of evidence necessitates investment in a high-performance, scalable digital evidence management system to effectively process, manage, and analyze the evidentiary data.

Evidence storage dilemmas are also at the heart of digital evidence management, especially with the increasing implementation and use of body-worn cameras (BWCs) that generate vast evidentiary footage on a daily basis.

The evidence storage conundrum is further exacerbated due to data retention policies that can majorly contribute to inflating storage costs. These retention policies could range anywhere from two to twenty-five years, depending on the case type, or even indefinitely in case of life and capital cases, for example.

Amid these challenges, one thing has become evidently clear in the current legal landscape i.e. video, as a medium of digital evidence, is here to stay. The use of video evidence in the criminal justice system will only increase as technology becomes more sophisticated and finely ingrained in the lives of civilians around the world. With the implementation of BWCs, the rise of video will be exponential and pervasive in all criminal investigation.

So what can be done to manage digital evidence?

With video becoming the new evidentiary frontier, it is no longer a question of whether law enforcement agencies need to implement a digital evidence management system (DEMS) but of when. The longer agencies take to employ a DEMS architecture, the more inefficiencies will occur across departments, and the more arduous everyday tasks will become for employees at all echelons of the organizations.

Embracing the augmentation of digital data in the criminal justice system with the right technology helps agencies avail unrivaled benefits of automated digital evidence processing and several other functions that would otherwise require human labor, distracting law enforcement personnel from their core responsibilities.

What does VIDIZMO Digital Evidence Management System have to offer?

VIDIZMO offers a unified evidence management solution for law enforcement that streamlines all digital evidence workflows and manages the inevitable growth of data, all the way from content ingestion to processing, analysis, distribution, and presentation, with the following features:

Compatibility with a variety of file formats: VIDIZMO DEMS captures evidence from numerous sources, in a wide range of proprietary and non-proprietary file formats, and converts all files into a few standardized formats – all while keeping the original file intact.

Metadata, transcription, closed captioning & search: Once ingested, all files are assigned metadata (manually or automatically), and videos are auto-transcribed to ensure broad or granular search capabilities, which can retrieve content to a spoken word in a video. Not only this, closed captioning of all videos can also be enabled to facilitate courtroom presentations and for WCAG compliance.

Video processing and innovation: Video processing is also expedited with features such as redaction, which helps officers avoid prolonged hours of doing such tasks manually. Another example of efficient processing is hyperlapse, which produces time-lapse summaries of lengthy footage which would otherwise take several hours to review.

Portal access and security: A secure role-based access control system, authorized via single sign-on integration, provides complete user and content separation based on user roles defined within the system. Within the DEMS portal, individual users also have a private repository to manage their own content.

Inter-agency file sharing: The portal enables external file transfer and sharing of all content with third parties in a timely manner. External sharing is carried out using a secure online link i.e. a password-protected URL that requires authentication through Google, Microsoft ID or VIDIZMO ID. VIDIZMO also allows content downloading so files can be copied to hard drives, DVDs or other storage devices for sharing.

Analytics and chain of custody: VIDIZMO maintains audit logs of all those accessing the system, fulfilling chain of custody and cyber security requirements, while also maintaining top-notch privacy and confidentiality standards by tracking every user action within the system.

Deployment models and integration: With flexible deployment and installation options in the cloud, on-premises or hybrid model, VIDIZMO DEMS can be rolled out efficiently and integrated with existing IT systems in no time. Additionally, the system can be scaled up or down, depending on evolving customer needs.

In an ever-changing digital ecosystem, law enforcement agencies must invest in a progressive digital evidence management system, like VIDIZMO DEMS, which flexibly adapts to nascent technologies that are radically transforming and shaping the future of industries across the board. For example, a software currently being developed for facial and emotional recognition will greatly simplify criminal investigations and digital evidence management – all while increasing efficiencies across agencies in the criminal justice system.

In the current digital era, holding onto legacy systems to avoid the cost of implementing a digital evidence management system is a short-sighted approach. With modern technology dominating practices across industries, old systems will inevitably have to be replaced with new advanced ones, so law enforcement officials are able to do their job while effectively integrating with evolving technology.  

For more information about VIDIZMO Digital Evidence Management System, contact our team for a demonstration or  sign up for a free 30-day trial today. 

If you would like to review Garter Research’s analysis of VIDIZMO DEM, click here to contact us today.


DEM Whitepaper


Posted by Rabeea Tahir

Rabea Tahir is Technology Content Strategist at VIDIZMO which is a Gartner recognized enterprise video content management system, to stream live/on-demand media to both internal and external audiences, on-premise, Azure or AWS cloud. VIDIZMO solutions are used by enterprises, government, local, state government, healthcare, law enforcement agencies, justice, public safety, manufacturing, financial & banking industry.

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