Criminal Justice Information Services or CJIS compliance is one of the most important compliance standards for organizations and entities dealing with criminal justice information. When dealing with sensitive data such as digital evidence, CJIS compliance helps ensure that it is kept secure according to the best privacy and security standards. For organizations such as criminal justice and law enforcement agencies, it has a vital impact on how they manage their data and operate. This is because CJIS compliance is not only vital to protect criminal justice information, but also a legal requirement that can result in heavy consequences if the standards are ignored.
What is CJIS Compliance?
Technology has digitally transformed much of the way contemporary organizations operate, such as automating repetitive tasks, circumventing risks and human error, and improving the efficiency of many processes such as information sharing. All of this centers around data and how we store, manage and share it with the right people. For sensitive data such as criminal justice information, there are certain compliance standards that need to be met, one of the most important of which is Criminal Justice Information Services, or CJIS compliance.
The Criminal Justice Information Services or CJIS, was first established in 1992 and currently remains the largest division of the Federal Bureau of Investigation (FBI). CJIS monitors communities and works with data they get from law enforcement agencies. CJIS regulations provide a framework for protecting criminal justice information using policies for managing access, encryption and authentication and other security controls. Government agencies such as law enforcement, as well as non-criminal justice organizations that require access to the CJIS database like gun dealers, need to be compliant in their practices for storing, managing and sharing criminal justice information (CJI) or risk legal consequences.
It’s no question that security is vital when it comes to protecting criminal justice information. In fact, according to Accenture, dealing with the costs and consequences of cybercrime attacks mounted up to an average of $13 million during 2019. Criminal justice and law enforcement agencies demand CJIS compliance in order to ensure the best standards and protocols for protecting digital evidence. Other than a breach of data, non-compliance with CJIS regulations can result in legal consequences ranging from fines and sanctions to even imprisonment.
How Do I Meet CJIS Compliance Requirements?
CJIS compliance consists of several policies for maintaining security standards through access and permissions, multiple authentication controls, auditing and other functions. Some basic ground rules for CJIS compliance include automatic session logout after 30 minutes of inactivity, access control mechanisms and maintaining audit logs/records for at least a year.
Some of the security features and controls VIDIZMO provides for CJIS compliance include:
Audit Logs: Maintain audit logs/records indefinitely for all user activity on the platform in compliance with CJIS requirements mandating agencies to retain audit logs for at least one year.
Access Control: In accordance with CJIS requirements, you can leverage a number of security features to control access and permissions at a granular level. Assign specific roles to each user with configurable access and permission sets to control all activity on the platform. Additionally, VIDIZMO allows you to create groups, segregate content using multiple portals, create custom security policies and more.
Encryption: CJIS compliance demands a minimum of 128 bit encryption. VIDIZMO provides FIPS 140-2 approved AES specifications for encryption. In addition to end-to-end encryption for data ‘at rest’ and ‘in transit’, VIDIZMO also provides optional DRM support as well.
Session Locks: A system should automatically initiate a session lock after more than 30 minutes of inactivity, according to CJIS guidelines. Other than the default time out after 20 minutes, DEMS also enables you to set your own minimum time for login time out.
Account Lock for Unsuccessful Login Attempts: CJIS Security Policy demands that following 5 consecutive unsuccessful login attempts, the account should be locked for a minimum of 10 minutes. You can configure the number of failed attempts for the account to be locked down and the following amount of time the user is locked out.
Advanced Authentication: Leverage multifactor authentication using providers such as Azure Active Directory (Azure AD) and Ping Identity based on customer choice and requests.
Azure Government Cloud & AWS GovCloud Deployment: VIDIZMO is deployable in the Azure Government Cloud and the AWS GovCloud (US). You can deploy the solution entirely on the cloud or in a hybrid infrastructure and choose which parts to keep on the cloud or on your on-premise infrastructure. Both the Azure Government Cloud and AWS GovCloud (US) are compliant with CJIS regulations, as well as other legal compliances such as FedRAMP, DoD and others. Learn more about VIDIZMO's deployment options here.
Resolve All Your Compliance Challenges with VIDIZMO
VIDIZMO Digital Evidence Management System is an end-to-end solution to securely manage video, audio, images, documents and other digital evidence for multiple use cases. Automatically ingest and store all types of evidence, such as CCTV footage, bodycam and dashcam videos, graphics, phone call recordings and more to securely manage, analyze and share 255+ different formats of digital evidence in a centralized location.
In addition to providing numerous security controls, VIDIZMO integrates with a number of systems and applications in order to help commercial and government organizations meet complete compliance requirements for data storage and management and offers a flexible range of deployment options, including Azure Government Cloud and AWS GovCloud (US) for compliances such as CJIS, FedRAMP, DoD and more.
You can learn more about VIDIZMO compliance offerings here: Fulfill All Evidence Management Compliance Requirements With A Unified System. If you have any more questions, you can contact us for more information.