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Why a Secure Online Video Library is Vital for Your Organization

Secure online video libraries have become pivotal in securing video content for organizations and protect their videos from data thefts and unauthorized accesses. 

by Umer Ahmed Updated on March 21, 2024

It is no doubt that video content has become increasingly popular within organizations as they are using more and more video content to train their employees, conduct onboarding, and record town hall meetings.  

As your business reaches new heights, you will have to produce and store more videos. However, the increasing number of videos has its own costs and complications. 

You might think that keeping your videos in a random folder rather than a secure online video library might be of no danger, but you are risking your confidential data, business secrets, and company’s reputation.  

Not only that, but there is also no way you can keep track of videos in an unorganized video library, where everything is cluttered, and anyone can access any information.  

Thus, the absence of a secure video library for your business will result in unauthorized access, data leaks, and compliance violations. The solution to safeguard your videos is the use of a secure online video library as it will protect your valuable content and allows you to smartly store your videos.  

With that being said, let us understand why you need a secure online video library for your organization and how the absence of it can have damaging consequences.

But first, let us understand what a video library is and why it is vital.

What Is Secure Online Video Library? 

A video library is a digital platform which lets you upload a collection of videos you created for your organization. Businesses store their training materials and record meetings on the online video library and decide who can view the files, and how.  

Thus, a secure online video library helps businesses host their videos in a centralized location without the worry of unauthorized people accessing and having absolute control over their video content. Learn more about why you need to organize your video library. 

That said, let us understand why secure online video libraries have become a necessity for organizations.  

Why a Secure Online Video Library is Vital

The outcome of your years of hard work and dedication to your business depends on how you choose to organize your video data. An unsecure video library which does not uphold the modern security standards, paves the way for unauthorized access and unintended data disclosure. Thus, leaking sensitive information, confidential data, and business secrets.

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Let us now have a detailed look at why secure online video platforms are vital for businesses.

Protect Your Brand

Without secure video hosting, there are chances of unauthorized access, as you are constantly producing dozens of videos. It becomes difficult to keep track of them and you will have no clue who is trying to get access to them or even if they have downloaded the video in their private storage. 

For example, your company had a c-suite meeting in which executives took major financial decisions or finalized product roadmaps. If any irrelevant person gets hands on this information, it can negatively impact your investors as you lack the ability to securely store your recorded meetings.  

Moreover, a data leak will comprehensively dent your organization’s customer perception. Your competitors will know your plans and trade secrets.  

Control Information Flow

Most C-level individuals understand the need to keep the right data to the relevant audiences only. They have a better understanding of the financial and legal consequences of valuable information ending up in the wrong hands.  

Similarly, not every video your organization makes is meant for public release. Won't you be surprised that the training video you created for your employees somehow landed on the internet, or any new ideas your team discussed and stored for later reviews gets duplicated by someone else? 

These types of security issues will continue to happen when you do not have a secure way to share videos to the relevant audience only.  

Simplify Enterprise Video Storage

Think about it yourself, what is easier to take care of, your videos stored in one place, or files scattered in multiple locations 

These scattered files are a major cause of data theft and misuse as you do not know which repository holds what types of videos and there is no segregation of sensitive content from the rest  

It is frustrating to know that your videos are being stored in personal hard drives or being shared without your permission. Moreover, tons of different locations mean more difficulty in tracking what activities are taking place. 

Avoid Regulatory Fines

Unauthorized access has way more devastating consequences than you think. In 2022 a Turkish based airlines Pegasusfaced a $183,000 fine because due to a slight human error more than 23 million files were exposed to unauthorized malicious actors.  

These malicious actors try to gain PII information and other sensitive data to cause financial damage to the business.  

Now, consider the reputational damage that happened to the Pegasus and think of its customers. Not only will they turn to its competitors, but the company will take years to recover from this damage.  

Ensure Data Integrity

Your invested capital, and human resources spent making businesses videos hold significant value.  

If a data is lost or corrupted, your entire efforts would be laid to waste. Nor would you want to repeat the whole process of reinvesting the money, assigning work hours, and gathering resources to make these videos again. 

Ensure Compliance and Trust

For a moment, consider an organization as a house of cards. Without a strong foundation of compliance and trust, the whole thing comes tumbling down.  

Any minor data disclosure from your video content can bring your organization into deep waters. For example, the video library can contain trade secrets and business decision meetings.  

In the event of unintended disclosure, it will reduce the public's and investors' trust in your organization.  

Moreover, unauthorized data exposure of individuals and businesses can cause heavy penalties and fines from regulatory bodies.  

Businesses have to align their video library security with regulations like GDPR, HIPAA, FERPA, and many other acts. 

Utilize Identity Management

Nobody wants to remember dozens of passwords of different accounts to login to multiple platforms. This can create password fatigue and create security implications for your business.  

The more login accounts users have the more chances of having passwords compromised. There is a high chance that users will lose track of some of the passwords and would not be following best practices in creating passwords.  

If cybercriminals gain access to an account, they can see all the sensitive information your video library holds. Thus, it result in privacy violations and data theft concerns.  

Even the login credentials of government officials are not secure, a report showed that 21% of active user passwords of U.S Department of Interior are crackable.  

Moreover, it will become a headache for you to prevent access of a person to your video library when there are various login credentials, and you don't have track of them. If you prevent one credential or account, they will still be able to access the video content with another.

Safe Catalog Growth

As you continue to create more and more videos, you might forget to organize and secure the old ones, knowing that they can contain sensitive information. 

If you leave your videos unorganized and forget about them, they could get leaked or stolen. Plus, you might not be able to stop people from messing with your stuff or conducting identity theft.  

Key Elements of a Secure Online Video Library 

The increasing amount of video content in any organization can raise significant concerns if it is not organized with a secure video on demand (VOD platform). There can be hundreds of video files that need to be sorted, and some need to be shared while safeguarding their access.  

You can also learn How to Better Organize Video Content: 10 Best Practices for Organizing Your Corporate Video Library 

Here is why you should consider using a secure online video library to organize your video content in the best, safest manner.

Encryption

Encryption is the process of converting human readable content into a secret, unreadable code that can only be unlocked with a unique key. It ensures that the data is only accessible by the authorized parties.  

The latest online video libraries use AES-256, which is a military-grade encryption. It is uncrackable with any brute force attacks, hence making it an ideal method for videos and other digital media. In addition, regulations like GDPR, HIPAA, and PCI-DSS require data to be kept encrypted. 

Access Control to Internal Videos

Access controls means identifying users based on their roles in an organization and allowing them to view, edit, or share videos according to their assigned roles. 

The purpose of access control is to limit access to data and information in the video library. It helps keep valuable information like business secrets and personal details safe.  

Moreover, security features like role-based access controls and permission settings allow employees to have different authorization and control levels.  

This improves efficiency, as only authorized individuals will perform certain tasks and secure data by preventing actions from unauthorized individuals.

A laptop user unable to access content

Integrations Of Video Library with Existing Systems

Integrating your online video library with existing systems offers a win-win situation. You can gain enhanced security solutions like SSO (Single Sign-On) and SCIM (System for Cross-domain Identity Management) to streamline access controls and reduce security risks. 

SSO simplifies authentication and improves security by eliminating the need for multiple accounts or credentials to log in.  

By using a single login credential, you can either give access or block access to multiple platforms. 

On the other hand, SCIM improves security by allowing SSO. There is very little manual input with the help of SCIM, thus reducing the risk of human errors that can pave way for unauthorized access and unintended data disclosure.

Audit Logs and Activity Tracking

Audit logs, in simple words, mean keeping an eye on what is happening. Think of audit logs as a watchful friend for your online video library, which captures the following four Ws in your video library. 

  • Who 
  • What  
  • When  
  • Where 

It keeps track of everything – who is coming in, what they are doing, and when it all happens. Audit logs identify any unusual or uncommon activities, such as unexpected logins or unusual actions with the videos.  

Audit logs ensure that there is no data loss or corruption, by keeping track of any authorized access to folders and uninformed changes that are being made to the video files. 

Category Access for Videos

When working with videos in bulk, it is crucial to keep them in categories so that you can easily find them when needed. 

You can set up category access rights in your secure online video library and determine who can see this category and even control who can edit categories. 

This way you can prevent unauthorized individuals from accessing confidential videos placed in certain categories.

Backup Large Video Files

Online video libraries prove to be a reliable source for keeping backups of video files. You can also use it to archive your unwanted or not so frequently used videos that contain valuable information. 

It enables businesses to keep their videos safe from various threats, that keeps the files safe in secure cloud storage.

Level Up security by building a Secure Online Video Library

The aforementioned aftermaths of an unsecured video library and the need for it are enough for any organization to consider securing its video content with a robust, secure video library.  

Fortunately for such businesses that understand the severity of this issue, VIDIZMO EnterpriseTube offers a secure online video library that addresses the versatile needs of organizations.

Read our recent blog to learn more about how a secure online video platform allows you to simplify organizing your video library. 

Secure Online Video Library - In A Nutshell

A secure online video library with video content is essential for organizations navigating the digital age.  

In addition, the above article emphasizes the critical importance of safeguarding valuable videos through secure video hosting, controlled sharing, centralized storage, and prevention of unauthorized access. 

Key elements such as encryption, access control, audit logs, and others play a pivotal role in implementing robust security measures. 

Security of video libraries is not only a necessity but has become a strategic asset in the evolving landscape of digital communication.

Find out more about our secure online video library by taking a Demo or a Free Trial

Frequently Ask Questions

1. Why is a video library important? 

A searchable video library offers a powerful solution for organizing and centralizing all your video content, regardless of its purpose (campaigns, departments, projects). This one-stop solution makes it easy for your team to find exactly what they need without the hassle of searching scattered files. 

2. How do you organize a video library?  

Organizing a library involves organizing videos in sub-categories relevant to departments or groups. It also includes setting up access rights and adding metadata to your video content. 

3. How can I secure my video content? 

There are many ways you can secure your video content. It includes using technologies like AES-256 encryption, setting up passwords, limiting access to video content folders, and using secure online video platforms. 

4. How to secure video library content? 

There are many ways to secure your video library content. You can use 2FA and SSO, along with many other sign-on methods and limited access features. 

5. How to send confidential videos securely? 

An effective way to secure your confidential videos is to use limited-access URLs. These will only allow selected users to view the content at a certain time. After the set time, the URL will expire, and the content will be inaccessible. 

Posted by Umer Ahmed

Umer Ahmed is a technical writer who unravels redaction strategies to uphold privacy and data safety. He is your go-to guide for the latest in AI, data privacy, and digital innovation. In case of any questions, don't hesitate to get in touch with us at websales@vidizmo.com

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