With videos accounting for over 50% of all internet traffic, it's clear that the boom in video content and its use in enterprises is ever growing. This presents a new challenge in securing enterprise assets and organizing your video library when content is scattered across FTP servers, network folders, and other media silos.
To fulfill these growing content organization and secure access needs, EnterpriseTube offers a robust video library platform with access rights features that provide everything enterprises need to keep their videos and assets.
In this blog, we’ll be covering VIDIZMO EnterpriseTube’s Category Access Rights feature. We’ll go over its importance, how it works, and how enterprises such as yours can use it to great effect for video library categorization and security.
The Need for Organizing Your Video Library in the Modern Workplace
When you're part of an enterprise, you can end up dealing with videos and assets that pile up in the terabytes. Organizing your video library in such circumstances is not always a straightforward task.
Video content has become an indispensable tool for enterprises across various industries. But of course, the growing size of enterprise video content also signals a need for it to be neatly organized. Here are some ways organizations benefit from video library management.
Discoverability: One of the primary benefits of organizing your video library with category access management is enhanced discoverability. With a well-structured library, employees can swiftly locate assets the most relevant to them, streamlining workflows and boosting productivity.
Searchability: Effective organization facilitates efficient search functionality within an enterprise's video library. EnterpriseTube allows search results to be filtered based on categories, which helps users find videos quickly. This is further enhanced by AI-powered search features like faceted search, OCR, metadata search, automatic tags, and more.
Content Segregation: An organized video library allows for clear segregation of content based on different parameters such as department, project, or audience. This ensures that users can access content that is tailored to their specific needs, leading to improved relevance and engagement.
Categorization: Categorizing videos based on themes, topics, or formats helps in better structuring the video library. Whether it's training videos, marketing materials, or internal communications, categorization enables systematic storage and retrieval of content. This makes for efficient management and utilization of an organization's enterprise assets.
Besides this, there can be a significant number of reasons why your organization needs to organize its video library.
The Risk of Using an Enterprise Video Platform Without Category Access Rights
Enterprises want a centralized repository so different departments, teams, and stakeholders can access content in one place and improve the efficiency and productivity of their work.
But sometimes that's not enough. Simply having a repository where assets are uploaded and forgotten doesn't help anyone. This only creates chaos and disorganization in other ways. And having an unorganized and unsecured video library platform has far-reaching consequences.
For example, an employee from the video production department may make several iterations of the same video as part of the production process. An employee from the marketing department who needs to use that video will have a hard time finding the finalized and approved version to push forward.
Different employees accessing the same portal may even end up inadvertently deleting or altering critical assets. This can occur due to a variety of reasons, such as accidental clicks, misunderstanding of functionalities, or lack of proper training.
In short, running an enterprise video platform without categorization and access control can result in risky consequences and make for an incomplete video library management initiative. Understanding why you need a secure online video library is vital for your organization.
EnterpriseTube's Category Access Rights
To solve the growing issues surrounding internal library management and security, EnterpriseTube offers category access rights that simplify the process and provide granular control over who can view and manage content within specific categories.
Thanks to Category Access Rights, organizations are able to home in on their security measures and access control permissions on a granular category and sub-category level. Here are some of the key ways EnterpriseTube empowers organizations with Category Access Rights:
Secure Access Control
With EnterpriseTube's Category Access Rights, you gain the power to finely tune access privileges for categories, sub-categories, and content within your video and asset library. This feature empowers enterprises to exert meticulous control over their content at a categorical level, ensuring that only pertinent stakeholders can access it.
Rather than tediously configuring access controls for each individual media item, organizations can streamline the process by defining access permissions for entire categories.
This way, all media uploaded to a designated category inherits the same access permissions, simplifying content management and bolstering security measures effortlessly.
Unlimited Categories and Sub-Categories
Successful organization is only possible if enterprises are given all the right tools. Segregating a centralized video library into just a handful of categories doesn't help large and multinational organizations with tens or hundreds of thousands of employees.
That's why EnterpriseTube offers the ability to create an unlimited number of categories. This boundless flexibility ensures that organizations can tailor their content structure precisely to their needs, regardless of scale.
What's more, sub-categories ensure that users can create a hierarchy of categorical access. Users can categorize videos based on departments, projects, teams, or any other relevant criteria.
Bulk Application of Security Policy
EnterpriseTube has always provided comprehensive and customizable security policies for organizations to tailor their data protection and privacy needs. Administrators have been able to fine-tune viewing access, participation rights, and portal visibility.
With the introduction of Category Access Rights, EnterpriseTube now facilitates the application of that security policy to categories as well. When updating the security policy, users have the choice of applying the changes to categorized content, uncategorized content, or both.
This streamlined approach simplifies policy administration and helps free up valuable time and resources for your team.
Permission Inheritance
To help do away with the need to set permission for each sub-category manually, EnterpriseTube allows for permission inheritance. EnterpriseTube's Category Access Rights are based on a parent-child relationship.
Each subcategory created within a category can be toggled to inherit the rights of the category or subcategory they fall under or turned off if there is a need to maintain individualized access settings.
This powerful feature eliminates the tedious task of manually configuring permissions for each sub-category.
Bulk Editing of Access Control
In addition to category-level permissions, enterprises often require granular control over access settings for individual media files. With EnterpriseTube, achieving this level of customization is effortless through its bulk editing feature.
Navigate to your media library within EnterpriseTube, where you can conveniently select multiple files for simultaneous access setting adjustments. This streamlined process empowers administrators to apply tailored access permissions across a range of media files in one swift action.
Should your custom settings conflict with the category's access permissions, EnterpriseTube offers the flexibility to choose whether to uphold or discard these parameters.
Category Branding
To make categories feel more personal and tailored to the team or department they’re meant for, VIDIZMO EnterpriseTube also offers extensive white-labeling features.
EnterpriseTube allows organizations to customize the thumbnail and background of their categories to any image of their choice. For further customization, they may also use CSS to open a world of customization options.
Custom Attributes
Locating a specific category may become a difficult task with a large number of categories. That’s why EnterpriseTube allows organizations to set custom text attributes for their categories to help find them quicker.
Users have the liberty to define distinct text attributes such as department, project, or any pertinent keyword. Then, when searching using EnterpriseTube’s library search, custom attributes can help fetch the right category.
This way, organizations can ensure that they find their desired category every time with metadata such as custom attributes along with tags, descriptions, titles, and more.
How Your Enterprise Can Use Category Access Rights
While there are a number of options available for video library software out there, not all of them can satisfy your enterprise's individual needs. Sometimes, you need more granularized control over organizing your video library and keeping it safe.
VIDIZMO EnterpriseTube helps bring a deep level of control back into the user's hands by giving them the ability to fine-tune their video platform on a granular level.
Curious to know how Category Access Rights can help your organization? Say no more. Here are a few ways that you can benefit from this feature in real-world scenarios.
Collaboration
Organizations consist of departments and teams that have shared interests and need to interact on a daily basis. The work output of one team may be contingent on the success of another. Category Access Rights make sure that materials are exchanged safely and efficiently.
Someone from the design department may need to share certain assets with the marketing team without giving away their entire library. This can be made possible by creating a sharing category that has less stricter permissions than the main category.
Internal Knowledge Sharing
Work assets aren't the only thing being handed back and forth in an organization. The transfer of important information, although not classified or restricted to specific teams, is equally vital.
Think valuable insights and best practices being shared with the workforce. Whether it's industry trends, procedural updates, or project milestones, keeping the flow of such information fosters a collaborative environment where employees can stay informed and aligned toward common goals.
Whether it's showcasing product demos to sales teams or sharing strategic presentations with executives, Category Access Rights facilitate seamless collaboration. They accelerate decision-making and promote innovation by empowering employees to leverage key insights and expertise across the organization.
Customer Segmentation
If your enterprise video platform is customer-facing, then Category Access Rights help you split your audience in a meaningful way. This feature can help you tailor content delivery to different customer segments based on their preferences and interests.
Product marketing teams that use enterprise platforms to promote or market their products can use categories to target different buyer personas in different geographical regions.
Archiving Retired/Outdated Assets
Your organization may need to keep outdated, non-approved, and retired assets for archiving purposes but not need them on a day-to-day basis. Keeping these assets uncategorized in your video platform creates confusion and crowds the library with irrelevant files.
With Category Access Rights, you can create a special category for your retired assets and set access controls so only relevant personnel can access them. This way, you can begin organizing your video library and hide irrelevant assets from showing up for your viewers.
Preventing Data Leaks and Thefts
On top of working with departments and teams within the company, organizations also work with partner firms and third-party contractors to get their work done. This often means sharing files and assets with them to collaborate on a given task.
Implementing Category Access Rights in this scenario helps ensure that external stakeholders can only access their required materials without intentionally or accidentally accessing internal files. It also helps the organization put measures in place to avoid the leak or theft of critical and confidential enterprise data.
Want to know how you can get the job done for your organization? You can follow some best practices to organize your video library properly.
Create a Secure, Organized Video Library with EnterpriseTube
Need to create an organized video library with secure, granularized security controls? It's easier than ever with EnterpriseTube. Recognized by Gartner as one of the leading enterprise video content management solutions, EnterpriseTube helps you store, secure, and share enterprise assets easily.
With a robust Category Access Rights feature, EnterpriseTube helps in organizing your video library effortlessly. Simply create a category, add all the necessary assets into it, and define your access levels.
Whether you need to restrict access to sensitive content or customize viewing permissions for different user groups, EnterpriseTube provides the flexibility and control you need to manage your video library with confidence.
Ready to see what EnterpriseTube’s Category Access Rights can do for you? Sign up for 7-day free trial today or contact us to learn more.
People Also Ask
1. What is a video library system?
A video library system is a digital platform designed to manage and organize a collection of videos. It provides tools for storing, categorizing, and accessing videos efficiently within an organization.
2. How do I organize my video library?
Organizing your video library involves categorizing videos based on criteria such as topic, department, date, or intended audience. Utilizing tags, metadata, and folder structures can help streamline organization and facilitate easy retrieval of videos.
3. What is the best way to catalog a video?
The best way to catalog a video is by adding descriptive metadata such as title, description, keywords, and relevant tags. This metadata provides context and enables users to search, filter, and locate specific videos within the library effectively.
4. What is a video repository?
A video repository is a centralized storage system specifically designed for storing and managing video files. It serves as a secure and organized repository where videos can be stored, accessed, and managed by authorized users.
5. What is library vs repository software?
Library software typically refers to a system that manages various types of content, including documents, images, and videos. Repository software, on the other hand, specifically focuses on storing and managing digital assets, such as videos, in a centralized location.
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