How Can Digital Media Archive Transform Organizations?

Digital media archive is crucial for media management and retrieval, and this solution helps to retrieve files and media on demand.

Ever wondered why do organizations opt for a digital archival solution? Because it prevents data loss and enables secure data migration, storage, management, and timely retrieval of files which are growing exponentially. 

According to Financial Media News, Digital Media Market will exceed revenues from $85.6 Billion to $108.4 by 2026.  

Storing, managing, and securing this data needs a systematic approach that can be achieved by using digital media archives. Digital archival help in media management and preserves records so that they can be retrieved efficiently when required.   

Organizations have a lot to store, and creating an archive helps to hold every file in a single place, which makes it easily accessible to the workforce. They can also store training videos to make them available to new employees, making the onboarding hassle-free.  

Digital Media Archive Solutions


Digital media comprise various media formats which are generated using a digital device, including laptops, PCs, smartphones, tablets, etc. Digital files are different from physical files. 

The major shift in technologies has enabled organizations to use digital media on all levels, and storing digital media without a solution is not an appropriate option because it cannot be managed, shared, and retrieved. 

A digital archive solution is rapidly implemented in storing training courses, virtual conferences, and product videos so that videos can be timely retrieved upon request. 

But, before understanding how media archives are useful, it is important to understand what a digital media archive is. 

What is a Digital Media Archive? 

A Digital Media Archive acts like a repository of videos, audio, and files which are stored in a YouTube-like platform for easy access. With this archival solution, users can manage, access, and share videos, audio, and files from heaps of videos with a single search. 

This solution offers the following features: 

  • Easy access to files, audio, and videos 

  • Allows bulk searches 

  • Preserves files securely in the cloud

  • Helps to search files easily

  • Limited sharing 

  • Password protection

  • Sets permissions for users 

How Can Digital Media Archives Help Organizations?

Digital archives are transforming organizations because there are several use cases, and it is not limited to storing videos solely. 

Creating a centralized video library can help organizations and businesses systematically manage their media effectively.

A digital media solution is responsible for creating a structure that allows video control and accessibility to the relevant authorities only. Searching for the bulk of videos is complex and consumes a lot of time; however, a video solution can guarantee quick searches.

But not all video solutions allow accurate file retrieval! 

Employee meetings occur regularly in an organization; however, organizing and retrieving recorded sessions to readily share and play them is not simple.

Creating a Video Content Library System helps to make playlists, collections, and categories and helps to develop personalized media and add metadata and filters for maximizing the search. 

Why Do Organizations Need Digital Media Archival? 

Organizations can store their old video assets using video archives and restrict access to ensure security. With an archiving solution, organizations can set permissions and give access to relevant authorities only!

You can also make videos accessible with an email link or password and manage the view duration.

Digital Media Archives are being used in multiple ways:   

Use Digital Media Archive in Multiple Ways


Resource Library 

A resource library can be created to build a knowledge base which is a repository of knowledge for students, employees, or training courses.

Creating this library will help you manage and archive resources in an arranged manner. Sectors like education can use this library, organizations, healthcare, businesses, sports, and any other which requires a solution to manage, share, and access videos anytime. 

Video Surveillance Archive 

Storing hours of videos coming from video surveillance is not easy as it requires ample storage space and a considerably optimized solution to playback these videos when an emergency occurs.

These surveillance videos can become helpful for evaluating crime scenes and depicting any suspicious activities. 

Media Archive 

The media industry can use video archive software to manage and share videos in no time. Video archiving solutions are helpful for media agencies because production houses create several videos like documentaries, movies, clips, and recordings.

Retrieving all these videos with the help of an archive can save a lot of time and help you get what you are looking for. 

Museum Video Archive 

Museums use video archives to preserve and secure videos of precious ornaments and statues. These digital assets should be managed with a solution that makes these videos accessible and retrievable when needed. 

Recorded Meeting Archive 

Creating Training Videos is a one-time solution to employee training and helps to train existing employees; however, an individual cannot repetitively make new videos and explain the same content repeatedly. An organization can use recorded meeting archives to retrieve previous meetings anytime. A searchable portal can search for the meeting right away. 

Event Recordings 

An event occurs once in a blue moon, and recording this event helps to make memories, and non-attendees can also watch the event at their convenience. Storing these events in a video archive is essential for organizations, schools, and other institutions. 

What Are the Benefits of a Digital Media Archive Software? 

You cannot opt for just any digital media archive software because not every software offers structured offline storage, accessibility, accessible retrieval features, and metadata for quick search; however, you need to also look out for a few more things!

Digital Media Archive Software


Ease Of Use

When looking for a digital archive solution, you need to understand that the software should have a user-friendly interface so that videos are organized and managed into different categories and playlists.

Users should have complete control over their videos, and the video archive software should automatically ingest videos to secure and preserve every video to prevent any loss. However, you cannot store videos forever! You need to opt for a solution that prevents storing bulk videos. 

Meta Data

One of the advantages of opting for an archive solution is that it retrieves videos and files without extensive search and saves up a lot of time.

For example, NESIC has 5000+ employees, and several meetings occur; an organized archiving solution enables accessing and playing recorded videos for those who cannot attend the live session.

But retrieving a relevant meeting from this repository is only possible by opting for a solution that enables metadata tags. The metadata tags help to find the video by crawling relevant keywords and finding the exact match.

Quick Search

Why would you use a video archive when it does not allow a quick search? Searching through hundreds and thousands of files is not easy!

Using an AI-powered digital media archive can be quite valuable. Artificial intelligence will enable users to search inside videos and give adequate results. Not only this, but users can also jump to the relevant sections of a video using the quick search features.

Storage Solution

A hard drive storage solution is not helpful for video archiving because organizations need an excessive storage capacity to store digital files, audio, and videos.

Optimizing storage costs is crucial for organizations because it can increase the expenses of an organization; that’s why you need to go for an optimized video archiving solution that manages all videos and their shortcomings.


Not all videos are public and storing critical information and assets like Digital evidence or other information-sensitive videos requires an archiving solution that is safe, secure, and prevents data breaches.

You need to opt for a solution that secures videos and offers accessibility to admissible authorities only.

What Does VIDIZMO Digital Media Archive Feature Offer? 

VIDIZMO EnterpriseTube is a Gartner-recognized platform that is an enriched video solution that helps you to organize, manage, share, and secure media files and allows various digital archiving features.


Digital Media Archive Solution |VIDIZMO

More On VIDIZMO  Video Archive Solution

Video Retrieval & Sharing: 

  • VIDIZMO EnterpriseTube gives automatic indexing, which automatically assigns tags and saves time using Artificial Intelligence.

  • Predicts and quickly extracts terms to get the best-fit results. 

Explore Multiple Storage Options:

  • Optimizing videos with VIDIZMO's video asset management capabilities

  • VIDIZMO EnterpriseTube provides a tiered storage layer that major cloud storage providers secure.

Migrate Your Files: 

  • It also automatically uploads and ingests files from your local drive and partners with cloud storage providers to share your data rapidly.

  • This video solution offers powerful video-finding capabilities by integrating applications like CMS, LMS, and more! 

Content Search & Discovery:

  • Leverage AI for insights generation, annotation of objects, tagging and metadata generation - each of which is indexed and searchable by the system! 


  • Securing your videos from anonymous access is allowed in VIDIZMO EnterpriseTube's video archiving solution. You can restrict access and block your videos from being viewed by others.

You need to try out several features of this video archiving solution! 

Do you want to explore all the features of VIDIZMO EnterpriseTube?


Explore All Features

Try it today!

Digital media archiving is not straightforward! As discussed in the blog, you cannot retrieve your required files from bulk repositories without a solution. You need a platform that can manage, share, and secure your digital media for easy access by extensive search features.

That’s why trying out a platform that enables security, media migration, encoding, and easy retrieval of files is essential. 

You can try out VIDIZMO EnterpriseTube’s video retrieval features to experience how a transformed digital media archive looks! 

Get your Free Trial and explore all features which can transform digital media archive! 


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Posted by Madiha Hassan

Madiha is a Associate Product Marketing Strategist at VIDIZMO. For Queries, you can email at

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