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How to Enable Best Police Data Management Strategies With DEMS?

Struggling with huge volumes of data? Learn how VIDIZMO DEMS can streamline the entire process of data management smoothly for police officers.
by Sidra Jabeen Updated on December 20, 2023

During the pandemic, it was reported that more data was created, stored, and shared worldwide than ever before.

Every organization has adopted different digital transformation strategies to manage its major operations including police departments.

Digital devices have been widely used, which results in more volumes of big data creation.

Therefore, the Police have a significant amount of data to manage!

Not only that, the pandemic and digital transformation have drastically impacted police data management methods.

This article will address how the police are struggling to manage this huge volume of data frequently in a time-efficient way and how they can streamline the process of data management smoothly and productively.

A Data Management Software For Police


Let's first discuss how police managed digital data previously and how it became challenging for them to switch to modern ways of data management.

Traditional Way of Police Data Management Systems

Police officers are accountable to respond early in emergency situations, criminal investigations, and public safety operations.

Traditionally, all data were recorded on paper. They create case files with dates and case numbers for each criminal case.

With time, it became difficult for them to keep a record of massive amounts of data. With digitization, paper-based systems became unmanageable and were nearly impossible.

For this reason, certain systems were evolved such as Record Management Systems (RMS) and Case Management Systems (CMS) to store, retrieve, modify, archive, and view all sorts of information and police records for entire investigation and court proceedings.

Now in this digital age, with the widespread use of technology and digital devices, digital evidence is growing at a faster pace.

Research Report Results By Celebrite

Source: Cellebrite's Annual Industry Benchmark Report

Quite a challenge for police officers!

You are aware of the prime duties of law enforcement officers, police officers and other investigators.

Firstly, they collect data in the form of digital evidence, seize it and then store it for further analysis.

They ensure best practices to seize digital evidence and extract useful information from them to be used in criminal cases.

Read more about: Important Practices Police Must Know About Seizing Digital Evidence.

At the time of digital evidence collection, they record interviews with witnesses and suspects and collect digital devices that seem relevant to the case.

After gathering huge stacks of digital evidence, they need to extract essential information and submit the report to prosecutors to prove the suspect is guilty or not within 48 hours.

Storing and managing these massive volumes of digital evidence and keeping track of every case is not possible in the traditional RMS and CMS systems.

Learn more about: How Police Forces Can Manage Digital Evidence Quickly?

So, what is the solution?

The solution is simple and clear!

Police need to have complete software that is designed especially for digital evidence or police data.

Your very own: "Digital Evidence Management Software"

Current Approach for Police Data Management

It is evident from the fact that there is a requirement of a system other than RMS and CMS systems for police to handle such ever-growing data.

A system that enables them to ingest data from any digital device, store, manage, analyze, and share it with anyone whenever needed.

With that, the software is capable of tracking activities performed on the data through an audit log and a full chain of custody for digital evidence.

It is not just a matter of data collection, storage, and management!

Secure police data management and its sharing are all that matter most for them!

In fact, police and other case investigators need to store it securely and prove that it is not being compromised at any point.

Secure evidence sharing goes hand in hand with digital evidence management.

Do you want to know which is the most competent and effective software that will provide all features for police data management along with additional benefits for your organization?

The most renowned software in the market these days!

VIDIZMO’s Digital Evidence Management System (DEMS) is the answer for you.

What Does VIDIZMO DEMS Offer for Secure Police Data Management?

VIDIZMO’s Digital Evidence Management System is known to provide a robust centralized platform for evidence management and public safety.

It is trusted for its heightened enterprise-grade security, broad compliance coverage, and AI-based features like automated redaction & smart search enabling federal law enforcement agencies and even small police departments to ingest, store, manage, analyze, and share data within the same software with ease and security.

So, you don’t need to worry about security, compliance, and management of your data anymore!

Try All These Capabilities for Free Today!

To make your understanding more clearer, here is a list of features offered by VIDIZMO DEMS:

  • VIDIZMO DEMS provides data ingestion from multiple devices such as CCTV cameras, body-worn cameras, vehicle dashcams, drones, audio recording devices etc.

  • Your data can be deployable on-premises, on the cloud (commercial/government), Azure or AWS cloud or if you wish to have a hybrid infrastructure according to your needs.

  • Creation of multiple case folders and categorizing digital evidence files with custom attributes, metadata, and auto-generated tags.

  • Role-Based Access Control empowers you to allow access to a limited number of authorized users with predefined roles such as administrator, manager, viewer etc.

  • Keep track of activities done on the stored data through audit trials and maintain the chain of custody for each evidence file.

  • You can have separate portals to ensure maximum security and restricted accessibility of your data. For example, through the public portal, anyone can upload the evidence, but the prosecutor's portal is only accessible to assigned prosecutors.

  • A quick search within the evidence files through the specific spoken words, faces, objects or through metadata using artificial intelligence.

  • Meet various compliance requirements such as FOIA, GDPR, CJIS etc.

But that's the tip of an iceberg!

We offer much more for your convenience.


or better request a product demo for better understanding!

Sign up for a Free Product Demo


Posted by Sidra Jabeen

Sidra is a Senior Product Marketing Strategist at VIDIZMO. Sidra is actively involved in Research. An expert in Digital Evidence Management System Technologies. For Queries, you can email at websales@vidizmo.com

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