From being a niche business software to becoming the most popular way to communicate, admit it or not, the COVID-19 pandemic was great for Zoom.
For many, the video conferencing solution has changed the experience of family gatherings or team collaboration. However, a problem arises when you need to make Zoom webinars and meetings available as on-demand videos, for those that were not able to attend them.
It is particularly a concern of organizations handling a variety of confidential meetings that need to be made accessible securely to a limited group of users.
It’s common for organizations to record Zoom meetings and webinars. It helps your message reach out to more people, especially those who could not attend the meeting. It also helps in revisiting any discussion in the future and recapping what was discussed in earlier meetings.
This is why many organizations are on the lookout for a secure solution to make these Zoom meetings and webinar cloud recordings available as on-demand videos.
This blog will walk you through how Zoom helps make this possible. More so, we will detail how to make the best out of your recorded zoom meetings & what are the alternate solutions.
If you’re wondering how to watch a recorded Zoom meeting, Zoom offers an on-demand webinar functionality, which allows you to schedule a webinar.
Once the webinar starts, it’s automatically recorded and stored on your Zoom Cloud. Any participants that register after the webinar has finished will receive a link to the recording instead.
Your message can be communicated to audiences who could not attend your webinar.
The process is automated. All you need is to distribute one link that can be used to register, attend the event, and get a recording.
Zoom also allows you to add custom fields to the on-demand recording request form, which you can use to capture leads’ contact information or acquire important information required for compliance purposes.
There are many limitations in maintaining the record for recorded zoom meetings as well as sharing Zoom webinar recordings in a secure environment and making Zoom webinars on-demand. Let’s have a look at a few:
Zoom offers a basic video player that streams in only one format.
Viewers with low bandwidth or devices that don’t support this format will face issues watching the recorded Zoom videos.
Zoom has a minimal offering for limited sharing of your recorded meeting.
You can only generate shareable links, password protect and set an expiration time.
It doesn’t allow you to create a library of your recorded webinars, unlike a YouTube channel, where you can upload them for viewing.
The Zoom video library is not the best for managing large recordings.
You can’t create folders or playlists in the library.
The search feature is very basic (only allows searching through transcript), and there are no filters.
Zoom’s video player is not optimized for accessibility, which means that you can’t upload transcriptions.
You can automatically generate closed captions but only through a third-party service.
You do not have the functionality to attach audio descriptions or use keyboard shortcuts for navigation – these functionalities are required for Section 508, ADA and other accessibility compliances.
Zoom doesn’t support collaboration once a meeting or webinar ends -viewers can’t add comments or ask questions after a webinar while watching the on-demand recording.
Zoom doesn’t offer any embedding options for you to include these recorded Zoom meetings on your website.
Learn More About: How VIDIZMO Helps Solve Zoom Security Issues
An alternate method to make your recorded Zoom webinars available as on-demand videos is to upload them on YouTube or Vimeo.
It is a good option if your webinars are public and you don’t have any GDPR compliance requirements to adhere to for recorded meetings. For instance, GDPR law requires you to limit the meeting recordings to “those with a need to know”.
Here is more about GDPR and Virtual Meetings
Your videos are indexed by Google and appear in search results, helping you reach out to wider audiences.
YouTube’s video player is optimized for accessibility, with options to upload captions and keyboard shortcuts for navigation within the video.
It provides you with a large potential audience to reach out to.
You can create a library of your recorded Zoom webinars that your audiences can easily navigate through.
You can engage with your audiences via comments.
Users can also search for relevant topics once on your channel.
You can embed recording videos from YouTube and share them on social channels.
Content uploaded on YouTube is public (viewable by anyone) and can be shared ahead indefinitely – an issue if you have to adhere to compliance requirements like GDPR.
Once uploaded, you agree to allow YouTube to reproduce, create derivates of the content, and do much more – you won’t retain ownership of content.
YouTube does not allow you to choose where to store your data – unlike a video content management system that allows you to store on Azure, AWS, Google Cloud etc., in the global data center of your choice (we’ll discuss these later in the blog).
There are no rich sharing options, such as password-protected sharing, limited-time viewing, authenticated access for viewing and link expiration.
There is no functionality to upload audio descriptions, which means it is not fully optimized for accessibility requirements, such as Section 508 compliance.
You can’t restrict viewing or track viewing activity through logs – again a problem when it comes to fulfilling data protection compliances like GDPR.
Where video conferencing solutions and YouTube-like public video platforms fail, enterprise video platforms take charge.
They are essentially a Video Content Management System but for enterprise video requirements.
Video CMS can be integrated with Zoom and other video conferencing solutions to create a private YouTube-like video library with all your meeting recordings securely stored for your organization only.
In addition, these platforms offer many other advanced AI-powered features to help resolve the issues that occur with YouTube and Zoom when it comes to sharing and managing webinars or meeting on-demand recordings.
Read More: How to Better Manage your Growing Zoom Cloud Recordings?
VIDIZMO is a key example of an effective AI-powered enterprise video platform for automatically ingesting recorded Zoom meetings and webinars to make them securely available as on-demand videos in a brandable library.
You can upload and share your recorded webinars or meetings through a YouTube-like portal, which can be branded according to your liking.
You can choose to store your videos on Azure, AWS, Google Cloud, On-premise, or any cloud and determine the geography of where you want to store your data.
Different Video CMS providers offer storage in different clouds, but VIDIZMO gives you the flexibility to choose the cloud of your choice.
You can define access for videos; who can watch them? How long can they watch them for? Can they download them?
You can even restrict recordings to certain groups.
You can securely share recorded Zoom meetings internally or externally.
VIDIZMO offers audit logs within their application, unlike others requiring you to contact their customer support to get reports.
It offers rich sharing options, such as password protection, link expiration and more.
Videos are shared in end-to-end encrypted formats.
VIDIZMO has AI capabilities to automatically transcribe and translate the transcription of your recorded meetings and webinars. It also helps in searching through your library by spoken words.
You can use smart search to search by spoken words, on-screen text, faces and objects to jump to a particular point in the recording.
It provides rich categorization options; you can create folders, categories and playlists. A sample categorization is shown below:
You can stream recorded webinars as a live video, where they will be scheduled to run between a select time.
VIDIZMO’s video player adheres to most accessibility requirements; keyboard shortcuts, transcriptions, closed captions, and audio descriptions.
You can add interactivity elements inside videos such as quizzes with assessment reports, downloadable handouts or surveys.
The video platform is collaborative with features like in-video annotations and comments.
You can easily embed videos on your website or even embed with authentication required for access.
Webinars uploaded are indexed on Google as well.
You can also use the VIDIZMO to conduct your webinar, as these have low-latency live streaming capabilities.
Learn More: Live Stream Your Zoom Meetings & Webinars With a Secure Video Platform
An important thing to understand is that an EVCM is not just limited to sharing recorded webinars but can be used to fulfill multiple video challenges through one platform.
Hence, you can create a centralized video library for all your video content, from marketing videos to training content and meetings recordings. You can even conduct live events.
You’ll need to purchase an additional license for a Video CMS.
If you require a simple solution and wish to stream externally, this may not be that cost-friendly.
VIDIZMO allows you to automatically ingest and manage recorded Zoom meetings and webinars, benefiting from most functionalities offered by a Video CMS, as mentioned above.
VIDIZMO provides a flexible, compliant, and secure enterprise-grade solution compared to other Video CMS providers where you can either go for ready-made SaaS or a customizable product offering.
VIDIZMO is an Enterprise Video Platform that fulfills multiple video use cases, such as training and onboarding videos, live streaming, streaming marketing content, and more, all through one platform. For further details, you can contact our team today. We're here to help you out with your video management problems.