Whether we like it or not, the proportion of remote working employees has been rising continuously for the past decade and is not stopping any time soon. Efficient remote working technologies have assisted in making this a norm. We are moving towards a world where a hybrid work model is coming into being with employees working from home for some days a week and working at the office for the rest. Research conducted by Gallup shows that employee productivity and engagement levels rise in such a hybrid work model, with an optimal ratio of making employees work remotely around 3 to 4 days a week.
However, creating a hybrid model alone will not guarantee the engagement and productivity of workers. Organizations need to utilize appropriate remote working technologies for communication, content management, collaboration, task tracking and much more. Here are 7 essential technologies for remote working:
Video Conferencing Tools
Video conferencing tools like Zoom and MS Teams are some of the core technologies organizations use to communicate and collaborate with remote workers. They allow real-time two-way communication for small groups of people. These tools are useful for conducting daily meetings with remote staff worldwide. It also allows meetings to be recorded and shared ahead. Maintaining regular communication with employees through video meetings is a good way of building team spirit and engaging employees.
Enterprise Video Content Management System
Beyond video conferencing tools, organizations can use videos and digital content in many other ways to assist remote workers, from conducting live or recorded virtual onboarding to providing remote training and allowing playback of recorded online meetings as an on-demand video for easy playback. A remote working technology that allows you to do all this and much more is an enterprise video content management (EVCM) system, such as VIDIZMO.
VIDIZMO allows you to host, store, stream, manage, search, analyze, and share live and on-demand videos in a secure platform while meeting all major compliance requirements. Using this tool, you can create virtual onboarding and remote employee training course playlists for different departments and on different topics to be utilized as and when the need arises. By doing so, your organization will eliminate the need of conducting unorganized in-person onboarding and training that takes up unnecessary time.
VIDIZMO also integrates with video conferencing tools like Zoom and MS Teams to automatically ingest recorded meetings in a secure environment. You can securely share these recordings with the entire organization or specific departments, teams, authenticated individuals or even with external viewers through password-protection and setting and availability duration for the shareable link. Once published on VIDIZMO, recordings will be end-to-end encrypted and automatically deleted from the video conferencing tool to maintain utmost security.
Team Chat App
The biggest challenge faced by remote employees is the loss of team spirit and interaction with colleagues. A survey showed that around 30% of remote employees cited lack of community as a major challenge to their work satisfaction. While video conferencing tools are great for conducting meetings that require real-time audio-visual communication, team chat apps like Slack and MS Teams are equally important remote working technology for creating organized team group chats and having individual conversations with team members for continuous collaboration and creating a sense of community. This eliminates the need of conducting virtual meetings for every minor concern. These apps also allow employees to freely bring up any concern and discuss it directly with the concerned personnel in the management. Messages are also searchable on these apps and work documents can also be swiftly shared with the team members when required. These apps can also easily integrate with EVCM systems like VIDIZMO.
Office Productivity Suite
Office Productivity Suites like Google Workspace and Office 365 are collections of technologies for online remote work, including a word processor, presentation maker and spreadsheet producer. These productivity tools allow seamless work and collaboration between team members on the same document with auto-save functionality and version histories to ensure that work is backed up and all team members are up-to-date about the work progress. In remote work, this is crucial to create an uninterrupted workflow.
Project Management Tool
An efficient project management tools like Asana and Bitrix24 assist managers in swiftly assigning tasks to employees with guidelines and reminding employees of their work as well. This tool allows managers to easily track the work progress, which is especially helpful for managers overseeing a big team. Such remote working technologies provide transparency in all the tasks being performed and assist in objective evaluation of employee task completion and efficiency rates.
Customer Relationship Management Tools
CRM tools like HubSpot help companies maintain their relationship with a global customer base and keep a central record of contacts and communication with customers and leads. This remote working technology helps automate all tasks linked to sales workflow. These tools provide detailed analytics based on the actions of prospects and customers that help in running a more targeted and effective digital marketing campaign like an email marketing campaign.
Time Management Tool
Employees working at home are often deceived by the feeling that they have ample time to finish their work. There is no doubt remote employees save a lot of time as they no longer need to have daily long commutes to work. However, employees can just as easily waste away this extra time if they are not mindful of how much time they are spending on each task and are getting unduly distracted. A survey of different remote employees showed that 37% of them delayed their task until the deadline. Hence, time management tools like Timely are crucial to keep remote employees in check and remind them of the pace they should be working at. These tools auto remind the employees when a task deadline is near and also remind them of any upcoming meeting or an event. A task calendar with designated time slots can also be created for weekly or monthly planning.
Organizations that adjust well to a hybrid work model see a massive increase in their employees' productivity levels while saving a lot of office space and other unnecessary expenses. Adopt these essential remote working technologies organization-wide to better manage such workers, seamlessly communicate and collaborate with your teams and continuously track all employees' tasks.
Try VIDIZMO's enterprise video content management system today to seamlessly manage live stream, on-demand videos and recorded meeting in a central repository to create remote training courses and publish video content for onboarding remote employees. Do all this while integrating with other tools mentioned above, like video conferencing tools and CRM tools.