Whether we like it or not, the proportion of remote working employees has been rising continuously for the past decade and is not stopping any time soon. Efficient remote working technologies have assisted in making this a norm.
We are moving towards a world where a hybrid work model is coming into being with employees working from home for some days a week and working at the office for the rest. Research conducted by Gallup shows that employee productivity and engagement levels rise in such a hybrid work model, with an optimal ratio of making employees work remotely around 3 to 4 days a week.
However, creating a hybrid model alone will not guarantee the engagement and productivity of workers. Organizations need to utilize appropriate remote working technologies for communication, content management, collaboration, task tracking and much more.
Here is a comparison of the 7 best technologies for remote working:
Video Conferencing Tools
Video conferencing tools are some of the core technologies organizations use to communicate and collaborate with remote workers. They allow real-time two-way communication for small groups of people. These tools are useful for conducting daily meetings with remote staff worldwide. Be sure to record and share these meetings ahead.
Maintaining regular communication with employees through video meetings is a good way of building team spirit and engaging employees as shown by a research that stated that video conferencing allowed 87% of employees to feel more connected with their colleagues. The most preferred video conferencing software is Zoom.
Zoom's demand soared up as soon as the need for remote work rose during the lockdowns in the pandemic. As the graph below shows, there was a huge jump in Zoom's business customers with a 470.33% rise in 2020.
It no doubt contributed a great deal in connecting teams worldwide. Apart from online meetings, Zoom also allows you to host webinars for a maximum of 1000 participants with at most 49 panelists. All these can be recorded and preserved for future review and knowledge management. Might even be used to create self-paced training courses.
Enterprise Video Content Management System
Beyond video conferencing tools, organizations can use videos and digital content in many other ways to assist remote workers, from conducting live or recorded virtual onboarding to providing remote training and allowing playback of recorded online meetings as an on-demand video for easy playback. A remote working technology that allows you to do all this and much more is an enterprise video content management (EVCM) system. Here is the solution we recommend:
VIDIZMO Enterprisetube is a YouTube-like enterprise video platform that allows you to host, store, stream, manage, search, analyze, and share live and on-demand videos in a secure platform while meeting all major compliance requirements.
Using this tool, you can create virtual onboarding and remote employee training course playlists for different departments and on different topics to be utilized as and when the need arises. By doing so, your organization will eliminate the need of conducting unorganized in-person onboarding and training that takes up unnecessary time.
VIDIZMO also integrates with video conferencing tools like Zoom and Microsoft Teams to automatically ingest recorded meetings in a secure environment. You can securely share these Zoom recordings with the entire organization or specific departments, teams, authenticated individuals or even with external viewers through password-protection and setting and availability duration for the shareable link. Once published on VIDIZMO, recordings will be end-to-end encrypted and automatically deleted from the video conferencing tool to maintain utmost security.
Team Chat App
The biggest challenge faced by remote employees is the loss of team spirit and interaction with colleagues. A survey showed that around 30% of remote employees cited lack of community as a major challenge to their work satisfaction. While video conferencing tools are great for conducting meetings that require real-time audio-visual communication, team chat apps are equally important remote working technology for creating organized group chats and one-to-one conversations to assist in continuous collaboration and creating a sense of community. Messages are also searchable on these apps and work documents can also be swiftly shared with the team members when required. Here is the most well-known team chat app:
This team chat app prides itself on being a collaboration software that can even replace your company's internal emailing needs. This is the most popular app of its kind due to its user-friendly interface that is feature-rich. It allows you to create different channels for different projects or departments.
Office Productivity Suite
Office Productivity Suites are collections of technologies for online remote work, including a word processor, presentation maker and spreadsheet producer. These productivity tools allow seamless work and collaboration between team members on the same document with auto-save functionality and version histories to ensure that work is backed up and all team members are up-to-date about the work progress. In remote work, this is crucial to create an uninterrupted workflow. Here is the solution we recommend to you:
This is known as one of the best office productivity suites where you can have all your organizations' work files securely saved on SharePoint. These files autosave any changes made on them. Multiple team members can simultaneously work on a single document to collaborate in real-time even while working in different locations.
Project and Process Management Tools
An efficient project management tools assist managers in swiftly assigning tasks to employees with guidelines and reminding employees of their work as well. This tool allows managers to easily track the work progress, which is especially helpful for managers overseeing a big team. Such remote working technologies provide transparency in all the tasks being performed and assist in the objective evaluation of employee task completion and efficiency rates. Here is our pick for this type of remote working technology:
Asana is one of the go-to project management software for remote work where you can easily plan and coordinate projects remotely where priorities can be set based on the urgency and importance of each task. You can also receive and send weekly status updates regarding each task's completion and also provide feedback to each team member.
Process Street is more of a process and workflow management system rather than a project management system. It helps simplify task management for remote work and automate a range of admin processes. With documented processes, your remote employees can know exactly what to do. At the same time, managers can get a clear picture of tasks being carried out, eliminating the need to chase employees for updates. Process Street is trusted by large organizations such as Spotify, Airbnb, Gap, Accenture and more.
Customer Relationship Management Tools
CRM tools help companies maintain their relationship with a global customer base and keep a central record of contacts and communication with customers and leads. This remote working technology helps automate all tasks linked to sales workflow. These tools provide detailed analytics based on the actions of prospects and customers that help in running a more targeted and effective digital marketing campaign like an email marketing campaign. Let us recommend the perfect solution for you:
HubSpot is one of the top CRM tools out there. You don't need to continuously run behind your sales team to know the status of each lead. Easily track the lead status and know when a follow-up is required. You can also automate various marketing and sales tasks to convert more visitors and close your deals faster.
Time Management Tool
Employees working at home are often deceived by the feeling that they have ample time to finish their work. There is no doubt remote employees save a lot of time as they no longer need to have daily long commutes to work. However, employees can just as easily waste away this extra time if they are not mindful of how much time they are spending on each task and are getting unduly distracted.
A survey of different remote employees showed that 37% of them delayed their tasks until the deadline.
Hence, time management tools like Timely are crucial to keep remote employees in check and remind them of the pace they should be working at. These tools auto remind the employees when a task deadline is near and also remind them of any upcoming meeting or an event. A task calendar with designated time slots can also be created for weekly or monthly planning.
Remote Working Technologies - The Way Forward
Organizations that adjust well to a hybrid work model see a massive increase in their employees' productivity levels while saving a lot of office space and other unnecessary expenses. Adopt these essential remote working technologies organization-wide to better manage such workers, seamlessly communicate and collaborate with your teams, and continuously track all employees' tasks.
Try VIDIZMO's enterprise video platform today to seamlessly manage live stream, on-demand videos and recorded meetings in a central repository to create remote training courses and publish video content for onboarding of remote employees. Do all this while integrating with other remote working technologies mentioned above, like video conferencing tools and CRM tools.